Can I get a sample inspection report before deposit?
Yes, you can request a sample inspection report before placing a deposit. ExcaYard provides a 150-point pre-shipment inspection report with photos and video for every machine, and we are happy to share a sample so you know exactly what to expect. This guide explains what the report includes, how to verify machine condition, and what else you need to know about documentation, payment, shipping, and lead times when buying a used excavator from China.
What Is a Sample Inspection Report?
A sample inspection report is a completed 150-point inspection document from a previous deal that we share with you to demonstrate our process. It shows the level of detail we go into: every major component is checked, photographed, and recorded. You can see how we verify working hours, measure paint thickness to detect prior repainting, and document any wear or defects. This transparency helps you make an informed decision before committing to a deposit.
Once you choose a specific machine, we perform the same 150-point inspection on that unit and send you a full report with photos and video. The sample is simply a preview of the format and thoroughness you will receive.
The 150-Point Inspection Explained
Our 150-point inspection covers all critical systems and structures. Key checks include:
- Engine: oil condition, exhaust color, unusual noises, leaks, and performance under load.
- Hydraulics: pump pressure, cylinder operation, hose condition, and control response.
- Undercarriage: track tension, sprocket wear, idler and roller condition, and chain stretch.
- Structure: boom, arm, bucket, and frame for cracks, welds, or repairs.
- Cab and controls: instrumentation, joysticks, pedals, air conditioning, and safety features.
- Hours verification: we cross-check the hour meter against service records and wear patterns to confirm authenticity.
- Paint thickness: using a gauge, we detect repainting or body filler that may indicate accident damage.
Each point is documented with photos and video, so you can see the actual condition of the machine. This is not a generic checklist; it is a machine-specific report.
Documents and Certifications You Will Receive
Beyond the inspection report, we handle all export documentation and certifications required for your destination. Standard documents include:
- Commercial invoice
- Packing list
- Bill of lading
- Certificate of origin
Depending on your country, we also arrange:
- SONCAP for Nigeria
- SABER for Saudi Arabia
- PVoC for Kenya, Tanzania, and Ghana
- GSA for Ghana
- KEBS for Kenya
These certifications ensure your machine clears customs smoothly. We coordinate with local agencies to obtain them before shipment.
Payment Methods: T/T and L/C
We accept payment via T/T (USD wire transfer), L/C through Bank of China, and Wise. T/T is the most common and fastest method. L/C provides additional security for larger transactions. We will provide a proforma invoice with our bank details after you confirm the machine. Typically, a 30% deposit is required to initiate the order, with the balance paid before shipment. However, we can discuss flexible terms depending on the deal.
Shipping Methods and Lead Times
We ship worldwide from major Chinese ports: Shanghai, Ningbo, Qingdao, and Tianjin. You can choose FOB or CIF terms. Shipping options include:
- RoRo: Roll-on/Roll-off, ideal for larger excavators that can be driven onto the vessel. Cost-effective for machines that are operational.
- Container: For smaller excavators, we can load them into containers, which may require partial disassembly. This is often the most economical for compact models.
- Flat-rack: For oversized or non-operational machines, a flat-rack container allows loading with a crane.
Typical CIF lead time is 28-45 days port-to-port, depending on destination and vessel schedule. We handle all logistics and keep you updated.
Factors That Affect Price and Shipping Cost
Several factors influence the final price and shipping cost. The table below outlines key considerations.
| Factor | Impact on Price/Shipping |
|---|---|
| Machine condition and hours | Lower hours and better condition typically command a higher price. |
| Brand and model | Premium brands like Caterpillar and Komatsu often have higher resale value. |
| Shipping method | RoRo is generally cheaper for large machines; container may be cheaper for small ones. |
| Destination port | Distance and local charges affect CIF cost. |
| Certifications required | SONCAP, SABER, PVoC, etc., add cost and time. |
| Payment terms | L/C may involve bank fees; T/T is straightforward. |
For an indicative price range, please contact us with your specific requirements. We provide transparent quotes with no hidden fees.
Frequently Asked Questions
Can I get a sample inspection report before deposit?
Yes, we can send you a sample report from a previous deal so you can see our format and thoroughness. Once you select a machine, we perform the same 150-point inspection on that unit and provide the full report.
What if I need a specific certification like SONCAP or SABER?
We handle SONCAP for Nigeria, SABER for Saudi Arabia, PVoC for Kenya/Tanzania/Ghana, GSA for Ghana, and KEBS for Kenya. We will arrange the required certification for your destination.
How long does shipping take?
Typical CIF lead time is 28-45 days port-to-port, depending on the destination and vessel schedule. We ship from Shanghai, Ningbo, Qingdao, or Tianjin.
Ready to request a sample inspection report or get a quote? Contact us on WhatsApp at +86 193 9277 7259 or email yuhua0095@gmail.com. We serve buyers in Africa, Southeast Asia, the Middle East, Latin America, and the CIS. Let us help you find the right used excavator with confidence.
