Do you verify the VIN and serial number?
Yes, ExcaYard verifies the VIN and serial number on every used excavator we source and export. This verification is a core part of our 150-point pre-shipment inspection. We cross-check the machine's identity against its documentation and provide photographic evidence before shipping.
Why VIN and Serial Number Verification Matters
The VIN (Vehicle Identification Number) or serial number is the excavator's unique fingerprint. It confirms the machine's age, model, and origin. For buyers importing used equipment, verifying these numbers protects against theft, misrepresentation, and compliance issues. It also ensures the machine matches the advertised specifications and that any warranty or service history is accurate. Without verification, you risk purchasing a machine with a tampered or missing plate, which can lead to customs seizures or resale problems.
How ExcaYard Verifies VIN and Serial Numbers
Our 150-point inspection includes a dedicated identity check. We physically locate the VIN plate and stamped serial number on the chassis. We photograph both, along with the hour meter and any engine or hydraulic pump serials. We then compare these numbers to the machine's original documentation, such as the certificate of origin or previous registration. If discrepancies appear, we flag them immediately. We also perform paint-thickness checks around the plate area to detect tampering or repainting. This process is documented with photos and video, which we share with you before shipment.
What Our 150-Point Inspection Covers
The 150-point inspection is a comprehensive pre-shipment evaluation. It includes:
- Identity verification: VIN/serial number, hour meter, and component serials.
- Structural checks: Undercarriage, boom, arm, bucket, and frame for cracks or repairs.
- Engine and hydraulics: Oil analysis, leak checks, and performance tests.
- Electrical and controls: Wiring, gauges, joystick response, and safety systems.
- Cosmetic and paint: Paint thickness readings to detect hidden damage or repainting.
Each point is recorded with photos and video. You receive a detailed report before you commit to shipping.
Documents and Certifications
We handle export certifications for many destinations. Depending on your country, we can arrange:
- SONCAP for Nigeria
- SABER for Saudi Arabia
- PVoC for Kenya, Tanzania, and Ghana
- GSA for Ghana
- KEBS for Kenya
Standard documentation includes a commercial invoice, packing list, bill of lading, and certificate of origin. The certificate of origin often references the VIN/serial number, so accurate verification is essential for smooth customs clearance.
Shipping Methods and Lead Times
We ship FOB or CIF from major Chinese ports: Shanghai, Ningbo, Qingdao, and Tianjin. You can choose RoRo, container, or flat-rack shipping. RoRo is often cost-effective for rolling machines, while container or flat-rack offers better protection. Typical CIF lead time is 28-45 days port-to-port. The table below summarizes key factors that affect shipping and verification.
| Factor | Details | Impact on Verification/Shipping |
|---|---|---|
| VIN/Serial Check | Photographed and cross-checked with documents | Ensures legal compliance and correct paperwork |
| Certification Required | SONCAP, SABER, PVoC, GSA, KEBS | Adds 3-7 days for processing; requires accurate VIN |
| Shipping Method | RoRo, container, flat-rack | RoRo may expose machine; container needs dismantling |
| Port of Loading | Shanghai, Ningbo, Qingdao, Tianjin | Affects transit time and freight cost |
| Lead Time | 28-45 days port-to-port (CIF) | Verification must be completed before booking |
Payment and Documentation
We accept T/T USD wire, L/C through Bank of China, and Wise. Payment terms are agreed before shipment. All documents are prepared after verification is complete. The bill of lading and certificate of origin will reflect the verified VIN/serial number. This consistency prevents customs delays and ensures your machine is legally importable.
Frequently asked questions
Do you verify the VIN on every machine?
Yes, every used excavator undergoes VIN/serial verification as part of our 150-point inspection. We provide photographic evidence.
What if the VIN plate is missing or tampered?
We flag it immediately and do not proceed with the sale unless the issue is resolved. We never ship a machine with unverified identity.
Can you help with certification for my country?
Yes, we handle SONCAP, SABER, PVoC, GSA, and KEBS. We ensure the VIN on the certificate matches the machine.
Ready to buy a verified used excavator? Contact us on WhatsApp at +86 193 9277 7259 for a detailed inspection report and shipping quote. You can also browse our available machines or schedule a visit to our yard in Hefei.
