How do you verify operating hours?
ExcaYard verifies operating hours through a 150-point pre-shipment inspection that combines electronic hour-meter readings with physical wear analysis, paint-thickness checks, and a review of service records. We do not rely on the dashboard display alone. Every machine we source and ship from China is inspected in person, and you receive photos and video evidence before shipment.
Why Hour Verification Matters When Buying Used Excavators
Operating hours are one of the strongest indicators of a used excavator's remaining life and value. Unlike odometers on cars, hour meters on construction equipment can be replaced, rolled back, or disconnected. A machine showing 4,000 hours may actually have 10,000 or more if the meter was tampered with. For buyers in Africa, Southeast Asia, the Middle East, Latin America, and the CIS, this risk is real and costly. ExcaYard treats hour verification as a core part of due diligence, not an optional extra.
The 150-Point Pre-Shipment Inspection and Hours Verification
Our 150-point inspection covers the engine, hydraulics, undercarriage, electrical system, structure, and cabin. For hours verification specifically, we follow a multi-step process:
- Electronic hour-meter reading: We record the displayed hours from the monitor panel and, where available, cross-check against the ECU or controller data.
- Paint-thickness checks: We measure paint thickness on panels and components to detect repainting, which can indicate major repairs or meter tampering.
- Wear analysis: We compare undercarriage wear (tracks, sprockets, idlers), bucket teeth, pins and bushings, and hydraulic component condition against expected wear for the displayed hours.
- Service record review: Where available, we review maintenance logs, dealer stamps, and previous inspection reports.
- Photo and video documentation: We capture the hour meter, serial number, and key components on camera so you can see the evidence yourself.
This process is part of the same 150-point inspection that covers all makes we handle, including Caterpillar, Komatsu, Hitachi, Volvo, Doosan, Hyundai, Kobelco, Sany, XCMG, SDLG, LiuGong, and Sunward.
What We Check Beyond the Hour Meter
Hours alone do not tell the full story. A machine with low hours but poor maintenance can be a worse buy than a higher-hour machine that was serviced properly. Our inspection therefore includes:
- Engine condition: Blow-by test, oil analysis where possible, and inspection for leaks or unusual noise.
- Hydraulic system: Pump pressure checks, cylinder condition, and hose integrity.
- Undercarriage: Track link height, sprocket wear, roller and idler condition.
- Structure: Boom, arm, and frame inspection for cracks or repairs.
- Electronics: Monitor function, error codes, and wiring condition.
These checks help confirm whether the displayed hours are consistent with the machine's overall condition.
Documents and Certifications You Receive
After inspection, ExcaYard prepares the export documentation you need for customs and compliance. This typically includes:
- Commercial invoice
- Packing list
- Bill of lading
- Certificate of origin
Depending on your destination, we also handle export certifications such as SONCAP for Nigeria, SABER for Saudi Arabia, PVoC for Kenya, Tanzania, and Ghana, GSA for Ghana, and KEBS. These certifications are arranged as part of the export process, not as a separate afterthought.
Shipping, Payment, and Lead Time
We ship FOB or CIF from default ports including Shanghai, Ningbo, Qingdao, and Tianjin. Shipping methods include RoRo, container, and flat-rack, depending on machine size and your preference. Typical CIF lead time is 28-45 days port-to-port. Payment is accepted via T/T USD wire, L/C through Bank of China, or Wise. All price and shipping figures are indicative and confirmed at quotation stage.
| Factor | What ExcaYard Provides | Indicative Range / Notes |
|---|---|---|
| Hour meter reading | Electronic display + ECU cross-check where available | Recorded with photos and video |
| Paint thickness | Measured on panels and components | Detects repainting and repairs |
| Undercarriage wear | Track, sprocket, idler, roller inspection | Compared against displayed hours |
| Service records | Reviewed where available | Dealer stamps and logs |
| Shipping method | RoRo, container, or flat-rack | FOB or CIF; typical 28-45 days |
| Payment | T/T, L/C, or Wise | Indicative terms confirmed at order |
How to Avoid Hour-Meter Fraud When Buying from China
Buyers should always ask for evidence, not just a number. ExcaYard provides photos and video of the hour meter, serial number, and key components. We also encourage third-party inspection if you prefer. Because we source, inspect, and ship directly, we can show you the machine before it leaves China. If you are comparing models, see our guide on 20-ton vs 30-ton excavators for context on how hours affect value. For shipping-specific questions, such as shipping a used Komatsu excavator to Tanzania, our answers section covers common routes and requirements. You can also browse our available machines to see current listings.
Frequently asked questions
Can you verify hours on any used excavator brand?
Yes. Our 150-point inspection and hours verification apply to all brands we handle, including Caterpillar, Komatsu, Hitachi, Volvo, Doosan, Hyundai, Kobelco, Sany, XCMG, SDLG, LiuGong, and Sunward.
Do you provide a written report of the hour verification?
We provide photos and video evidence of the hour meter and inspection findings. A formal written report can be discussed as part of the inspection package.
What if the hour meter has been replaced?
We note any discrepancies between the displayed hours and physical wear. If the meter was replaced, we disclose it and rely on wear analysis and service records to estimate true hours.
Ready to verify hours on a specific machine? Contact ExcaYard on WhatsApp at +86 193 9277 7259 for a current inspection report and shipping quote.
