What documents come with a used 20-ton excavator?
When you purchase a used 20-ton excavator from ExcaYard, you receive a complete set of export documents: a commercial invoice, packing list, bill of lading, and certificate of origin. Depending on your destination country, we also arrange additional certifications such as SONCAP, SABER, PVoC, or GSA. These documents ensure smooth customs clearance and confirm the machine's details.
Core Export Documents Included With Every 20-Ton Excavator
Every used 20-ton excavator we export comes with four essential documents. These are standard for international trade and are required by customs authorities worldwide.
- Commercial Invoice: Details the seller, buyer, machine description, year, hours, price, and Incoterms (FOB or CIF). It is used for customs valuation and payment.
- Packing List: Lists the machine's dimensions, weight, and any accessories or attachments. It helps customs verify the shipment and calculate handling charges.
- Bill of Lading (B/L): The carrier's receipt and contract of carriage. It is also a document of title, allowing you to claim the machine at the destination port.
- Certificate of Origin: Issued by the China Council for the Promotion of International Trade (CCPIT) or similar authority, it confirms the machine's Chinese origin and may qualify for preferential duty rates under trade agreements.
These documents are prepared by our export team and sent to you via courier or email (scanned copies) once the machine is loaded and the B/L is issued.
Destination-Specific Certifications We Handle
Many countries require additional certifications for used machinery. ExcaYard manages these for you, so you don't have to deal with foreign agencies. We handle:
- SONCAP (Nigeria): Standards Organisation of Nigeria Conformity Assessment Program. Required for customs clearance in Nigeria.
- SABER (Saudi Arabia): Saudi Product Safety Program. Mandatory for all imports into Saudi Arabia.
- PVoC (Kenya, Tanzania, Ghana): Pre-Export Verification of Conformity. Ensures the machine meets local standards.
- GSA (Ghana): Ghana Standards Authority certification. Required for used equipment.
- KEBS (Kenya): Kenya Bureau of Standards. Often part of PVoC.
We coordinate with accredited inspection agencies to obtain these certificates before shipment. This avoids delays at your port. Note that certification costs vary by country and are typically added to your invoice. For a smooth process, check our guide on shipping a used Hyundai excavator to Ghana.
Inspection Report and Machine Condition Documentation
Before shipment, every used 20-ton excavator undergoes a 150-point inspection. You receive a detailed report with photos and video, covering:
- Engine, hydraulics, undercarriage, and electronics.
- Hour meter verification and paint-thickness checks to confirm no major repairs or repainting.
- Functional tests of all controls and attachments.
This report is not a certificate but a transparency document. It helps you verify the machine's condition and supports your customs declaration. For third-party inspection options, see third-party inspection.
Shipping and Payment Documents
Depending on your payment method, additional documents may be required:
- T/T (Telegraphic Transfer): You receive a proforma invoice, then a commercial invoice after payment. We provide bank details for USD wire via Bank of China or Wise.
- L/C (Letter of Credit): We work with Bank of China. The L/C will specify required documents, often including the B/L, invoice, packing list, and certificate of origin. We ensure all documents comply with L/C terms.
Shipping is arranged via RoRo, container, or flat-rack, with default ports Shanghai, Ningbo, Qingdao, or Tianjin. CIF lead time is typically 28-45 days port-to-port. For a comparison of shipping methods and costs, see our machines page.
Document Checklist by Destination (Indicative)
The table below summarizes the typical documents required for a used 20-ton excavator in key markets. Always confirm with your local customs broker.
| Destination | Core Documents | Additional Certifications | Typical Lead Time (CIF) |
|---|---|---|---|
| Nigeria | Invoice, Packing List, B/L, COO | SONCAP | 35-45 days |
| Saudi Arabia | Invoice, Packing List, B/L, COO | SABER | 30-40 days |
| Kenya | Invoice, Packing List, B/L, COO | PVoC, KEBS | 30-40 days |
| Ghana | Invoice, Packing List, B/L, COO | PVoC, GSA | 35-45 days |
| Tanzania | Invoice, Packing List, B/L, COO | PVoC | 30-40 days |
Note: Lead times are indicative and depend on vessel schedules and port congestion. Certification costs are typically extra and vary by country.
How to Prepare for Document Handover
To avoid delays, ensure your customs broker has the following:
- Your company's import license and tax ID.
- Any import permits required for used machinery.
- Confirmation of the Incoterms (FOB or CIF) and destination port.
- Clear instructions on certification needs.
We send scanned copies of all documents as soon as they are ready. Original documents are couriered via DHL or FedEx, typically arriving within 3-5 business days after B/L issuance.
Frequently asked questions
Do you provide a certificate of origin for a used 20-ton excavator?
Yes, we provide a certificate of origin issued by the CCPIT. It confirms the machine's Chinese origin and is required for customs clearance in many countries.
What if my country requires SONCAP or PVoC?
We handle SONCAP, SABER, PVoC, GSA, and KEBS certifications. We coordinate with accredited agencies and include the costs in your invoice. The process adds a few days to the lead time but ensures smooth clearance.
Can I get the documents before shipment?
You receive scanned copies of the commercial invoice and packing list before shipment. The bill of lading is issued after the machine is loaded. Original documents are couriered after B/L issuance.
Ready to import a used 20-ton excavator? Contact ExcaYard on WhatsApp at +86 193 9277 7259 for a full document checklist tailored to your destination. We serve Africa, Southeast Asia, the Middle East, Latin America, and the CIS.
