What documents come with a used Hitachi excavator?
When you purchase a used Hitachi excavator from ExcaYard, you receive a complete set of export documents: a commercial invoice, packing list, bill of lading, and certificate of origin. Additionally, ExcaYard provides a 150-point pre-shipment inspection report with photos and video, and handles destination-specific certifications such as SONCAP, SABER, PVoC, or GSA as required. All paperwork is prepared to ensure smooth customs clearance in your country.
Standard Export Documents Included
Every used Hitachi excavator shipment from ExcaYard includes the following core documents, which are essential for international trade and customs clearance:
- Commercial Invoice: Details the machine description, price, and terms of sale.
- Packing List: Lists the items shipped, including any accessories or spare parts.
- Bill of Lading: The transport document issued by the shipping line, serving as a receipt and contract of carriage.
- Certificate of Origin: Confirms the excavator's origin, often required for duty calculation or trade agreements.
These documents are prepared accurately and in English, and can be legalized or attested if needed. ExcaYard's export desk ensures all paperwork complies with international standards and your country's import regulations.
Inspection Report and Condition Verification
ExcaYard conducts a rigorous 150-point pre-shipment inspection on every used Hitachi excavator. This inspection covers all major systems, including engine, hydraulics, undercarriage, and electrical components. You receive a detailed report with photos and video, so you can verify the machine's condition before it ships. The inspection also includes hours verification and paint-thickness checks to confirm the machine's age and usage. This transparency helps you avoid surprises and ensures you get exactly what you pay for.
Destination-Specific Certifications
Depending on your import country, additional certifications may be required. ExcaYard handles these for you:
- SONCAP (Nigeria): Standards Organisation of Nigeria Conformity Assessment Program.
- SABER (Saudi Arabia): Saudi Product Safety Program.
- PVoC (Kenya, Tanzania, Ghana): Pre-Export Verification of Conformity.
- GSA (Ghana): Ghana Standards Authority certification.
- KEBS (Kenya): Kenya Bureau of Standards.
ExcaYard coordinates with accredited agencies to obtain these certificates, ensuring your Hitachi excavator clears customs without delays. If your country requires a specific certification not listed, ExcaYard will advise and assist.
Shipping Methods and Documentation Flow
ExcaYard offers flexible shipping options: RoRo, container, or flat-rack, with default ports in Shanghai, Ningbo, Qingdao, and Tianjin. You can choose FOB or CIF terms. The typical CIF lead time is 28-45 days port-to-port. Once shipping is booked, ExcaYard provides the bill of lading and other transport documents. For container shipments, the excavator may be partially disassembled; ExcaYard supplies a dismantling report if needed. All documents are sent via courier or email, and originals can be couriered upon request.
Payment Terms and Document Release
ExcaYard accepts payment via T/T USD wire, L/C through Bank of China, or Wise. For T/T, documents are released after full payment is confirmed. For L/C, documents are presented through the bank according to the letter of credit terms. ExcaYard's export desk ensures all documents comply with L/C requirements to avoid discrepancies. Typically, a 30% deposit is required to initiate the order, with the balance before shipment.
Table: Key Documents and Their Purposes
| Document | Purpose | Issued By |
|---|---|---|
| Commercial Invoice | Customs valuation and payment | ExcaYard |
| Packing List | Details of shipped items | ExcaYard |
| Bill of Lading | Title and transport contract | Shipping line |
| Certificate of Origin | Proof of origin for duty | Chamber of Commerce |
| 150-Point Inspection Report | Condition verification | ExcaYard |
| SONCAP/SABER/PVoC/GSA | Country-specific compliance | Accredited agency |
Frequently asked questions
What if my country requires a certification not listed?
ExcaYard will advise on the specific requirements and assist in obtaining any necessary certification. Contact the export desk for details.
How long does it take to receive the documents?
Standard documents are prepared within 3-5 business days after payment. Certifications like SONCAP may take longer, typically 1-2 weeks. Shipping documents are provided once the vessel departs.
Can I get digital copies of the documents?
Yes, ExcaYard provides digital copies via email for your review. Original documents are couriered as per your instructions.
Ready to import a used Hitachi excavator? Contact ExcaYard's export desk on WhatsApp at +86 193 9277 7259 for a personalized quote and document checklist. We ensure a smooth, transparent transaction from inspection to delivery.
