What documents come with a used Komatsu excavator?
When you buy a used Komatsu excavator from ExcaYard, you receive a complete set of export documents: commercial invoice, packing list, bill of lading, and certificate of origin. Depending on your destination country, we also arrange SONCAP, SABER, PVoC, GSA, or KEBS certifications. Every machine undergoes a 150-point pre-shipment inspection with photos and video, so you know exactly what you are getting before it leaves China.
Standard Documentation Included With Every Used Komatsu Excavator
ExcaYard supplies the core export documents required for customs clearance and import registration in most countries. These are prepared by our export desk in Hefei, Anhui, and couriered or emailed to you as soon as they are issued.
- Commercial invoice – details the machine model, serial number, year, price, and terms of sale.
- Packing list – lists all components, attachments, and accessories shipped, with weights and dimensions.
- Bill of lading – the carrier's receipt and contract of carriage; essential for claiming cargo at the destination port.
- Certificate of origin – confirms the machine's origin, which may affect duty rates or trade eligibility.
These four documents form the backbone of any used excavator import. Without them, your customs broker cannot clear the machine. We ensure all names, numbers, and descriptions match exactly across documents to avoid delays.
Country-Specific Certifications We Handle
Many destinations require additional conformity certificates before the excavator can be released from port. ExcaYard manages the application and inspection process for the following programs:
- SONCAP – for Nigeria. We arrange the product certificate and SC (SONCAP Certificate) through accredited agencies.
- SABER – for Saudi Arabia. We handle the PCoC (Product Certificate of Conformity) and SC (Shipment Certificate) via the SABER platform.
- PVoC – for Kenya, Tanzania, and Ghana. Pre-export verification of conformity ensures your machine meets local standards.
- GSA – for Ghana. Ghana Standards Authority certification may be required in addition to or instead of PVoC.
- KEBS – for Kenya. Kenya Bureau of Standards certification is often needed for clearance.
Certification requirements change, so we confirm the exact needs for your destination before shipment. This is part of our export service and avoids costly port delays.
Inspection Report and Condition Verification
Every used Komatsu excavator sold by ExcaYard undergoes a 150-point pre-shipment inspection. This covers engine, hydraulics, undercarriage, electrical systems, structural integrity, and safety features. We provide a detailed report with photos and video, including:
- Hour meter reading and verification against service records where available.
- Paint-thickness checks to detect repainting or body filler.
- Functional tests of boom, arm, bucket, swing, and travel.
- Undercarriage wear measurements (track shoes, rollers, idlers, sprockets).
- Engine and hydraulic pump performance data.
This inspection report is not a certificate of warranty, but it gives you a transparent snapshot of the machine's condition. You can request additional specific checks before shipment. For more on our repainting checks, see this answer.
Payment Terms and Documentation Flow
We accept T/T USD wire, L/C through Bank of China, and Wise. For T/T, we issue a proforma invoice, and documents are released after full payment clears. For L/C, the bank handles document presentation. Typical document flow:
- You confirm the machine and we issue a proforma invoice.
- You arrange payment (T/T deposit or L/C opening).
- We complete inspection and prepare export documents.
- We book shipping and send you copies of documents.
- Original documents are couriered after payment balance or as per L/C terms.
For lead time details, see deposit to delivery lead time.
Shipping Methods and Lead Time
We ship FOB or CIF from Shanghai, Ningbo, Qingdao, or Tianjin. Methods include RoRo, container, and flat-rack. Your choice affects cost and transit time. Typical CIF lead time is 28-45 days port-to-port. The table below summarises key factors.
| Factor | Details | Indicative Range / Notes |
|---|---|---|
| Shipping method | RoRo, container, flat-rack | RoRo typically cheapest for roll-on/roll-off ports; container may suit smaller machines |
| Port of loading | Shanghai, Ningbo, Qingdao, Tianjin | Choice depends on machine location and carrier schedules |
| Lead time (CIF) | 28-45 days port-to-port | Indicative; actual varies by route, weather, and customs |
| Payment terms | T/T, L/C, Wise | T/T deposit typically required; L/C via Bank of China |
| Certification cost | SONCAP, SABER, PVoC, GSA, KEBS | Varies by country and machine value; quoted separately |
Frequently asked questions
Do I get original documents or copies?
You receive original documents (commercial invoice, packing list, bill of lading, certificate of origin) via courier after payment or as per L/C terms. Scans are emailed earlier for your customs broker to review.
Are certifications included in the price?
Certification costs are not included in the machine price. We quote them separately based on your destination and machine value. We handle the application process for SONCAP, SABER, PVoC, GSA, and KEBS.
What if my country requires a different certificate?
We confirm the exact requirements for your destination before shipment. If a specific certificate is needed, we will advise on feasibility and cost. Contact us via WhatsApp +86 193 9277 7259 to discuss your case.
Ready to import a used Komatsu excavator with full documentation? Message our export desk on WhatsApp +86 193 9277 7259 or email yuhua0095@gmail.com. We serve Africa, Southeast Asia, Middle East, Latin America, and CIS. Browse our available machines or read more answers.
