What documents come with a used Sany excavator?
When you buy a used Sany excavator from ExcaYard, you receive a full set of export documents: a commercial invoice, packing list, bill of lading, and certificate of origin. Depending on your destination country, we also arrange the required certifications such as SONCAP, SABER, PVoC, or GSA. Every machine undergoes a 150-point pre-shipment inspection with photos and video before dispatch.
Core Export Documents Included
Every used Sany excavator shipment from ExcaYard is accompanied by the standard set of documents required for international trade and customs clearance:
- Commercial invoice – details the machine, price, and terms of sale.
- Packing list – describes the shipment contents and dimensions.
- Bill of lading – the carrier's receipt and contract of carriage; essential for claiming cargo at the destination port.
- Certificate of origin – confirms the machine's origin, often needed for preferential duty treatment or import licensing.
These documents are prepared in English and can be couriered or emailed as PDFs for your customs broker. For specific countries, additional certification is required, which we handle as part of the export process.
Country-Specific Certifications We Arrange
Import regulations vary by destination. ExcaYard manages the following certifications for used Sany excavators:
| Certification | Required for | Purpose |
|---|---|---|
| SONCAP | Nigeria | Standards Organisation of Nigeria Conformity Assessment |
| SABER | Saudi Arabia | Electronic conformity certificate for customs clearance |
| PVoC | Kenya, Tanzania, Ghana | Pre-Export Verification of Conformity |
| GSA | Ghana | Ghana Standards Authority certification |
| KEBS | Kenya | Kenya Bureau of Standards certification |
We coordinate with accredited inspection agencies to obtain these certificates before shipment. This avoids delays at the destination port and ensures your machine meets local import requirements.
Inspection and Condition Documentation
Before any used Sany excavator leaves our yard, it undergoes a 150-point pre-shipment inspection. This covers all major systems: engine, hydraulics, undercarriage, electrical, and structural components. We provide:
- High-resolution photos of the machine from multiple angles.
- Video walkaround and operational checks.
- Hour meter verification to confirm actual working hours.
- Paint thickness checks to detect any prior repainting or bodywork.
These documents give you a transparent view of the machine's condition before it ships. If you need a specific model and year, we can source it and provide the same inspection package. Learn more about our sourcing service for specific models.
Payment Terms and Methods
ExcaYard accepts payment via T/T (telegraphic transfer) in USD, L/C (letter of credit) through Bank of China, and Wise. T/T is the most common method for used equipment purchases. A typical arrangement is a deposit upon order confirmation, with the balance due before shipment or against a copy of the bill of lading. L/C provides additional security for larger transactions. All payment details are confirmed in the proforma invoice.
Shipping Methods and Lead Times
We ship used Sany excavators worldwide using RoRo (roll-on/roll-off), container, or flat-rack, depending on machine size and destination. Default ports of loading are Shanghai, Ningbo, Qingdao, and Tianjin. We offer FOB or CIF terms. For CIF shipments, the typical port-to-port lead time is 28–45 days. This timeline includes booking, loading, and ocean transit. Customs clearance at destination may add additional time. For example, we regularly ship to the UAE; see our guide on shipping a used Sany 20-ton excavator to UAE.
What to Check When You Receive the Documents
Once you receive the document set, verify that the commercial invoice and packing list match your order exactly. Check the bill of lading for correct consignee details and port of discharge. Ensure the certificate of origin is endorsed if required by your customs. For countries with mandatory certifications, confirm that the SONCAP, SABER, PVoC, or GSA certificate is valid and covers the specific machine. If you have any questions, our export team can assist.
Frequently asked questions
Do I get an inspection report with a used Sany excavator?
Yes. ExcaYard provides a 150-point pre-shipment inspection report with photos and video, including hours verification and paint thickness checks.
Can you handle the import certification for my country?
We arrange SONCAP for Nigeria, SABER for Saudi Arabia, PVoC for Kenya, Tanzania, and Ghana, GSA for Ghana, and KEBS for Kenya. We coordinate with accredited agencies to obtain these before shipment.
What payment methods do you accept?
We accept T/T in USD, L/C through Bank of China, and Wise. Payment terms are confirmed in the proforma invoice.
Ready to import a used Sany excavator? Contact our export desk on WhatsApp at +86 193 9277 7259 for a tailored quote and document checklist.
