What documents come with a used Volvo excavator?
When you purchase a used Volvo excavator from ExcaYard, you receive a comprehensive set of documents that includes commercial invoices, packing lists, bills of lading, certificates of origin, and any required export certifications such as SONCAP, SABER, PVoC, or GSA. Additionally, you get a 150-point pre-shipment inspection report with photos and video, ensuring full transparency. All paperwork is prepared to facilitate smooth customs clearance and registration in your country.
Core Export Documents Provided
Every used Volvo excavator shipment from ExcaYard comes with a standard set of export documents essential for international trade and customs clearance. These include:
- Commercial Invoice: Details the machine's description, model, year, serial number, price, and terms of sale.
- Packing List: Lists all components, accessories, and their dimensions/weights for shipping.
- Bill of Lading: The carrier's receipt and contract of carriage, issued for ocean freight.
- Certificate of Origin: Certifies the country of origin (China) for the machine, often required for import duty calculation.
These documents are prepared by our export team and couriered to you or sent electronically, depending on your preference and destination requirements.
Country-Specific Certifications
Depending on your destination, additional certifications may be mandatory. ExcaYard handles these to ensure your Volvo excavator clears customs without delays. We manage:
- SONCAP (Nigeria): Standards Organisation of Nigeria Conformity Assessment Program.
- SABER (Saudi Arabia): Saudi Arabia's mandatory conformity assessment for imports.
- PVoC (Kenya, Tanzania, Ghana): Pre-Export Verification of Conformity.
- GSA (Ghana): Ghana Standards Authority certification.
- KEBS (Kenya): Kenya Bureau of Standards certification.
We coordinate with accredited agencies to obtain these certificates, which are issued in the name of the importer. The cost and timeline for these certifications vary by country and are typically included in your quotation.
Inspection Report and Condition Documentation
Before shipment, every used Volvo excavator undergoes a rigorous 150-point inspection. This covers all major systems: engine, hydraulics, undercarriage, electrical, and structural components. You receive a detailed report with photos and video, including:
- Hour meter verification (actual operating hours).
- Paint thickness checks to detect prior repairs or repainting.
- Functional tests of all controls and attachments.
- Undercarriage wear assessment (track chains, sprockets, idlers).
This documentation helps you assess the machine's condition and make an informed decision. For more details on undercarriage checks, see our guide: Do You Check the Undercarriage?.
Shipping and Logistics Documents
ExcaYard arranges shipping via RoRo, container, or flat-rack, with default ports in Shanghai, Ningbo, Qingdao, and Tianjin. The shipping documents you receive include:
- Bill of Lading: Issued by the shipping line, essential for cargo release at destination.
- Shipping Insurance Certificate: If CIF terms are chosen, we provide insurance coverage documentation.
- Fumigation Certificate: For wooden packaging or container shipments, as required by some countries.
Typical CIF lead time is 28-45 days port-to-port, depending on destination and vessel schedule. We keep you updated with tracking information.
Payment Terms and Financial Documents
We accept T/T USD wire, L/C through Bank of China, and Wise. Upon payment, you receive a payment receipt and, for L/C, the bank documents are handled through your bank. The commercial invoice serves as the primary financial document for customs valuation.
Table: Document Checklist and Typical Lead Times
| Document | Purpose | Typical Issuance Time |
|---|---|---|
| Commercial Invoice | Customs valuation, payment | Within 3 days of order confirmation |
| Packing List | Shipping and customs | With invoice |
| Bill of Lading | Cargo release | After vessel departure |
| Certificate of Origin | Import duty calculation | 5-7 days after order |
| SONCAP/SABER/PVoC/GSA | Country-specific clearance | 7-14 days, varies by country |
| Inspection Report | Condition verification | Before shipment |
Frequently asked questions
Do I need a certificate of origin for a used Volvo excavator?
Yes, a certificate of origin is typically required for customs clearance and to determine import duties. ExcaYard provides this as part of the standard documentation.
How long does it take to receive all documents after payment?
Most documents are ready within 5-7 days after order confirmation. Certifications like SONCAP or SABER may take 7-14 days. Shipping documents like the bill of lading are issued after vessel departure.
Are the inspection reports included in the price?
Yes, the 150-point inspection with photos and video is included at no extra cost. It is part of our standard pre-shipment procedure.
For more information or to request a quote, contact us on WhatsApp at +86 193 9277 7259. We are ready to assist you with your used Volvo excavator purchase and documentation.
