What documents come with a used XCMG excavator?
When you buy a used XCMG excavator from ExcaYard, you receive a comprehensive set of export documents that includes a commercial invoice, packing list, bill of lading, and certificate of origin. Depending on your destination country, we also arrange necessary certifications such as SONCAP, SABER, PVoC, or GSA. Additionally, every machine comes with a detailed 150-point pre-shipment inspection report, photos, and video to verify its condition and hours.
Core Export Documents Included
Every used XCMG excavator shipment from ExcaYard is accompanied by a standard set of documents required for international trade and customs clearance. These are prepared by our export team and provided to you before or upon shipment.
- Commercial Invoice: Details the machine description, price, and terms of sale.
- Packing List: Lists all items in the shipment, including the excavator and any included accessories.
- Bill of Lading: The key transport document issued by the shipping line, serving as a receipt and contract of carriage.
- Certificate of Origin: Confirms the excavator's origin, often required for customs and import duty calculations.
These documents are essential for clearing customs in your country and are provided in English. If you need them in another language, please let us know in advance.
Country-Specific Certifications
Many destination countries require additional certifications to ensure the machine meets local standards. ExcaYard handles these certifications for you, coordinating with accredited agencies. The most common ones we arrange include:
- SONCAP (Nigeria): Standards Organisation of Nigeria Conformity Assessment Program.
- SABER (Saudi Arabia): Saudi product safety program.
- PVoC (Kenya, Tanzania, Ghana): Pre-Export Verification of Conformity.
- GSA (Ghana): Ghana Standards Authority certification.
- KEBS (Kenya): Kenya Bureau of Standards certification.
These certificates are issued after inspection and testing, and they add to the lead time. We will advise you on which certifications apply to your country and include the costs in your quotation.
Inspection Report and Condition Verification
Before shipping, every used XCMG excavator undergoes a rigorous 150-point inspection at our yard in Hefei, Anhui. This inspection covers all major systems: engine, hydraulics, undercarriage, electrical, and structural components. We also verify the machine's working hours and use paint-thickness checks to detect any prior repairs or repainting.
You receive a detailed inspection report with photos and video, so you can assess the machine's condition remotely. This transparency helps you make an informed decision and ensures there are no surprises upon arrival.
Payment Methods and Terms
ExcaYard accepts payment via T/T (telegraphic transfer) in USD, L/C (letter of credit) through Bank of China, and Wise. For T/T, we require a deposit to initiate the order, with the balance due before shipment. L/C is available for larger orders and provides additional security for both parties. All payment details will be clearly stated in the proforma invoice.
Shipping Methods and Lead Time
We offer flexible shipping options: FOB (free on board) or CIF (cost, insurance, and freight). Depending on your preference and budget, we can ship via RoRo (roll-on/roll-off), container, or flat-rack. Our default ports are Shanghai, Ningbo, Qingdao, and Tianjin. The typical CIF lead time is 28-45 days port-to-port, but this can vary based on destination and shipping schedule.
For specific routes, you can check our guides on shipping to Uganda and shipping to the UAE.
Factors Affecting Documentation and Shipping
The exact documents and certifications you need depend on your country's import regulations. The table below summarizes key factors that influence the documentation process and overall cost.
| Factor | Details | Impact on Documentation |
|---|---|---|
| Destination Country | Determines required certifications (e.g., SONCAP for Nigeria, SABER for Saudi Arabia) | Additional certificates needed, increasing lead time and cost |
| Shipping Method | RoRo, container, or flat-rack | Affects bill of lading type and packing list details |
| Payment Terms | T/T, L/C, or Wise | L/C requires more documentation and bank coordination |
| Machine Condition | Inspection report and hours verification | Included in the document package for buyer assurance |
| Port of Loading | Shanghai, Ningbo, Qingdao, Tianjin | Determines shipping schedule and bill of lading issuance |
Frequently asked questions
Do I get an inspection report with my used XCMG excavator?
Yes, every machine comes with a 150-point inspection report, including photos and video, to verify its condition and working hours.
Can ExcaYard provide certifications for my country?
We handle SONCAP, SABER, PVoC, GSA, and KEBS certifications. Let us know your destination country and we will arrange the necessary certificates.
What is the typical lead time for shipping?
The typical CIF lead time is 28-45 days port-to-port, depending on the destination and shipping schedule. Documentation preparation may add a few days.
Ready to import a used XCMG excavator? Contact us on WhatsApp at +86 193 9277 7259 for a personalized quote and document checklist. You can also browse our available machines or explore more answers to common questions.
